Empower your employees to arrange shift swaps by themselves!

Crafting a work schedule that satisfies the needs of both your employees and the company is a challenging task that requires a great deal of time and effort. However, once you've managed to create a schedule that meets everyone's needs, it can be frustrating when your employees inundate you with requests for changes and substitutions that make it unrecognizable.

If you are responsible for creating a shift work schedule for a large number of employees, you have probably experienced this scenario many times. No matter how ideal a schedule you create, it constantly changes throughout the month due to the wishes and needs of employees as well as unforeseen absences. In doing so, it can easily happen that a job site remains understaffed or that there is a violation of regulations related to working hours.

Manual coordination of shift swaps between employees is a time-consuming and stressful task for planners. With the Shift Swaps module, employees can independently find suitable replacements, which are automatically applied to the schedule upon approval.

Shift swaps are a major factor in subsequent changes to the schedule. To streamline the process, we have developed a dedicated Shift Swaps module that enables employees to independently arrange swaps. When selecting a date, the module automatically suggests suitable replacements, taking into account employees' skills, knowledge, and compliance with legal and internal regulations. Proposed swaps are sent to selected candidates for confirmation, who can either accept or reject them

As employee is looking for an appriate swap, the application already suggests suitable candidates for the selected days.

Once a shift swap is coordinated and agreed upon, it is automatically added to the schedule or sent for further approval to the schedule administrator. With the Shift Swaps module in place, the administrator no longer needs to manually verify the suitability or coordination of each swap. The current schedule, which is visible to both employees and administrators, always reflects all completed swaps, avoiding any confusion or ambiguity regarding the current work schedule. Moreover, the Shift Swaps module ensures the traceability of completed swaps, as schedule administrators have access to the chronological sequence of swaps, enabling them to verify who suggested and completed each swap, as well as when it was completed.

The Shift Swaps module is more than welcome for everyone involved in shift work processes:

• Employees can independently arrange swaps, with the solution helping them find suitable replacements.
• Schedule managers can delegate most of the negotiations and coordination regarding swaps to employees, while the application ensures that the schedule will still meet the requirements of the work process and comply with legal and internal rules after the swaps are executed.

If you're interested in learning more about the Shift Swaps module, don't hesitate to contact us today to schedule a demo!