Case study: Healthcare Center Ajdovščina
Managing a healthcare facility is no easy task, especially when it comes to workforce scheduling. Shift rotations, on-call duty, unexpected absences, and ensuring the continuous operation of clinics all require careful planning and flexibility. The Ajdovščina Health Center decided to modernize this process by implementing ShiftPlan, a digital solution that enhances work organization, improves transparency, and optimizes efficiency.
How Ajdovščina Health Center Saves Time and Improves Efficiency with Digital Workforce Scheduling?
Before implementing ShiftPlan, the Ajdovščina Health Center faced the same challenges as many other healthcare institutions. Organizing schedules required a lot of manual work, and last-minute changes added an extra burden on both employees and management. With ShiftPlan, these processes have been streamlined—now, the system automatically takes into account legal regulations, collective agreements, and internal rules to propose the most optimal work schedules.
Digitalization That Simplifies Work
Instead of time-consuming coordination, employees now have real-time access to their schedules, can manage their shifts through the Employee Portal, and easily sign up for on-call duty or express shift preferences. This gives them more flexibility and better control over their work commitments.
More Time for What Really Matters
One of the biggest advantages of digitalization is reducing administrative tasks. The eBOL module, used by the Ajdovščina Health Center, automatically imports sick leave records, significantly reducing the time spent processing absence data. This allows managers to focus more on organizing work and ensuring high-quality healthcare services rather than spending hours handling paperwork.
Data-Driven Decisions for Better Workforce Management
With ShiftPlan, the Ajdovščina Health Center also benefits from advanced analytics that provide valuable insights into workforce efficiency. The system collects and processes data, offering detailed reports on working hours, shift distributions, and overtime. These analytics help management identify workload imbalances, optimize staffing, and ensure compliance with labor laws and agreements.
By having access to real-time data, the center can anticipate scheduling challenges and make informed decisions that improve both employee satisfaction and overall service quality. The Payroll module further simplifies wage calculations by integrating work hour data directly into payroll processing, reducing errors and saving time.
What does the director say?
“The program is very practical and transparent, with many user-friendly analytical tools. The ShiftPlan team (development and support) is extremely responsive, whether it’s implementing useful updates, enhancements, or providing support. Their response time is practically immediate—either right away or within a few minutes.”
Egon Stopar, Director of Ajdovščina Health Center
Digitalization: A Key to Greater Efficiency
By adopting ShiftPlan, the Ajdovščina Health Center has simplified numerous processes that previously required a lot of time and manual effort. Management now has better control over scheduling, and employees benefit from greater flexibility and transparency regarding their work schedules. Digitalization has allowed them to focus more on their primary mission—providing high-quality healthcare services to the community.
Would you like to learn how ShiftPlan can improve workforce management in your healthcare institution? Contact us today!
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